Free Your Time,
Access Your Data,
Improve Patient Outcomes

Empower your ECMO units with real-time data, seamless integration, and advanced quality processes.

Pre Demo ORCA-ECMO Form
Please estimate the time required for each of these responsibilities.
Prepping for rounds – Reviewing patient charts for adverse events or updates prior to rounds
Post-round data entry – Updating chart documentation (dictation or typing out paragraphs) to document adverse events.
Spreadsheet/database management– Moving patient info from the EMR to a separate spreadsheet for future ELSO organization or QA review.
ELSO uploads – Time spent completing and reviewing the ELSO templates and uploading them. (Assume you just returned from vacation and have to submit a patient from scratch)
Quality Review – Time spend organizing into a file, and producing charts/reports for the meetings every other month.

FAQs

How is the tool set up in our EMR?

The tool is web-based and securely runs in the cloud—no installation needed. It connects to your EMR through FHIR or HL7 for real-time data integration.

Is there an on-premises deployment option?

Yes, we offer both cloud-based and on-premises deployment options. On-premises setups run via a virtual machine and Kubernetes cluster if required by your data governance policies.

How long does implementation take?

Implementation typically takes about 12 weeks, including IT setup, integration, training, and go-live support. Kirklin Solutions also meets with hospital teams regularly after launch for support and customization.

Can I use this for other registries?

Yes, the tool supports multiple registries and is expanding to include VADs, Transplant, Adult Cardiac, and Shock by 2026. Hospitals may also request custom registry configurations.

What happens when ELSO updates their definitions?

Kirklin Solutions receives advance notice of ELSO updates and automatically updates the algorithm to match new definitions. No IT work or manual intervention is required from hospitals.

How is patient data secured?

All data is hosted in a secure, HIPAA-compliant cloud or on-premises environment, depending on your preference. Kirklin Solutions has over 30 years of experience managing PHI for international hospital registries.

How many users can access the tool?

Licensing is per registry and includes unlimited users. Hospitals control user access internally and may restrict access to select staff as needed.

What happens if we cancel our subscription—who owns the data?

The hospital always owns its data. Kirklin Solutions does not retain ownership or control of hospital data.

Is the system customizable—can I add custom charts?

Yes, the system is highly customizable with options for custom charts, forms, metrics, and data pulls. All configurations can be tailored to match your team’s workflow and reporting needs.

My IT will need to review this. How do I start that process?

Kirklin Solutions provides a simple submission process with step-by-step guidance for IT review.

Is data updated in real time?

Yes, data updates in real time or near-real time. The refresh rate depends on your EMR’s FHIR integration cycle.

Our Partners & Clients

Our diverse client base includes leading hospitals, medical institutions, and healthcare organizations worldwide. 

ORCA Helped UAB

Improve Documentation

StarStarStarStarStar

Before ORCA, pulling data for quality meetings took days.
Now, the dashboards give me everything in minutes.

Time Savings at UAB with ORCA:
– Over 92% reduction in data entry time per patient
– No more chart chasing or retrospective validation
– Significantly reduced reporting backlog and manual rework

Tammy Marshall, DNP, MSN, RN
UAB Quality Improvement Coordinator
Case Example

Resetting Benchmarks:

Same People. Better Processes.
Better Outcomes.

The ability to track and effectively utilize your own data empowers hospitals to prevent adverse events and mortalities.

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